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Special Olympics Pennsylvania (SOPA) seeks qualified candidates for the positions of Programming Department Coordinator (Part-Time) and Allegheny County Sports Director (Full-Time).  Read below for more information.


Programming Department Coordinator

Part time, non-exempt, hourly.

Major Function

Under the supervision and direction of Special Olympics Pennsylvania’s (SOPA) SVP Programming, this part-time position will manage or support various department projects and activities. This is a critical role to ensure the coordination of intradepartmental undertakings to meet the organization’s mission as well as established annual goals. This is a part-time, non-exempt position and does not include benefits.

Responsibilities

This position will oversee and/or support the below areas/tasks but is not limited to;

  • Record Management;
    • Class A volunteer registration training requirements recording. (Uploading certificates into individual’s file, updating dates, etc.).
    • Background Check processing (Disclosure Statements).
    • Management of all “Ineligible” volunteers in SOPA’s database system and development of reports per-event, etc.
    • SOI’s annual census report;
      1. Tri-Annual training numbers collection and follow-up as needed.
    • Project Support;
      • Local Program athlete and coach counts. Managing Strategic Plan numbers.
      • Insurance Accident/Incident report follow-ups as necessary and filing.
      • National and World Games Family support (under the direction of assigned Family Coordinator staff person).
      • Support Strategic Plan projects as directed by SVP Programming.
    • File Management;
      • Volunteer exemption (or not) file management.
      • Data inputting.
    • Meeting Management;
      • Coordination of Programming calls/meetings.
      • Managing “Help Desk” and Monthly Program conference call schedules, etc.
    • Local Program Scheduling;
      • Working with Field Directors and Program Directors, identify upcoming local program events (i.e., competitions, fund raisers, etc.) where it is requested and appropriate for Board and/or SLT members to attend.
    • General Office Tasks;
      • Meeting coordination for SVP Programming.
      • Filing of records as assigned.
      • Mailings as assigned.

Relationships

The Programming Department Coordinator will report to the SVP Programming and as appropriate, other staff and/or volunteers involved in specific projects/tasks. Additionally, this position will interact with SOPA volunteers and various vendors (i.e., background checks, etc.).

Location

This position will be based in SOPA’s Norristown, PA office.

Qualifications

  • Proven experience in project and/or task coordination.
  • Proven experience to effectively communicate both verbally and in writing.
  • Ability to work with others assuring a professional demeanor is maintained at all times.
  • Strong experience and comfort in computer software use to include but not limited to Microsoft programs.
  • Ability to multi-task and meet deadlines.
  • Physical ability to be able to lift up to 50 lbs.

Minimum Requirements

  • 20 hours per week and office hours per M-F days are flexible.
  • Evidence of work experience.
  • High school degree is required. Associates degree in office administration, similar training or proven experience preferred.
  • Background checks as required by PA law and SOPA policy

 

APPLICATION INSTRUCTIONS: Submit a letter of interest, resume, salary history, references, AND salary requirements to This email address is being protected from spambots. You need JavaScript enabled to view it.

DEADLINE: Applications received by August 13, 2017 will receive priority. Applications will be accepted until the position is filled.

No phone calls will be accepted. Resumes sent for positions other than this posting will not receive a response.

EOE/M/F/V/H

 


Sports Director, Special Olympics PA – Allegheny County, Heidelberg, PA

Responsible for development, implementation, and supervision of all sports related activities, including competition, training and management and development of the Special Olympics PA – Allegheny County training sites. Using sound management practices, adhering to policies and procedures established by Special Olympics Pennsylvania, Inc. and Allegheny County, Special Olympics North America and Special Olympics, Inc., this individual will be responsible for all aspects of the sports training and competition functions.

Responsibilities:

This position will assume the responsibilities below in support of all SOPA-Allegheny County training sites and sports related activities. A primary focus of this position will be the expansion of the SOPA-Allegheny County program through new partnerships with county-wide entities serving individuals with intellectual disabilities including: Allegheny Intermediate Unit (AIU) programs, area school districts and private schools.

Administration

  • Serve as acting Director in the absence of the Allegheny County Director
  • Develop the training and competition budgets for Allegheny County
  • Interpret the policies and procedures and rules of SOI, SOPA and follow accordingly
  • Insure the registration paperwork for all local, sectional and state competitions is completed and submitted by the required deadlines
  • Assist Director and Public Relations Volunteer with the program’s website and social media accounts
  • Assist in obtaining and verifying proper completion of both the Athlete Application for Participation and required Volunteer Registration procedures

Competition

  • Develop, update and manage annual schedule of local competitions for both community and school based programs and/or other competition events
  • Identify individuals to serve as volunteer Event Directors, where appropriate, for Allegheny County competitions and establish and oversee an Events Management Team to ensure preparation and/or coordination of each Allegheny County competition
  • Ensure Allegheny County athletes have the opportunity to participate in competitions hosted at a Local, Special Olympics PA and Special Olympics International levels. This includes but not limited to; serving as Allegheny County’s Head of Delegation for all Special Olympics PA Sectional and State tournament events
  • Works collaboratively with other SOPA staff to support the growth and development of Interscholastic Unified Sports (IUS). This includes but is not limited to, working with the suburban Allegheny County schools participating in bocce to confirm the scheduling of dates and locations for competitions and county championship event. Responsible for handling registration paperwork, divisioning for events and coordinating overall operation of events.
  • Enforce all appropriate policies and procedures.

Training

  • Working with program leadership, ensure adequate training sites are available to offer training to Allegheny County athletes. This includes but is not limited to; maintaining those sites already established and develop new sites as necessary; assist in volunteer recruitment for site coordinators and coaches
  • Training Liaison with school based programs
  • Set up training certification opportunities in Allegheny County for coaches
  • Identify new sports training opportunities for Allegheny County athletes

Other duties as assigned by Allegheny County Director

 

Relationships:

  • Reports to Allegheny County Director
  • Maintains communication to and in support of the SOAC Management Team
  • Supervises all sports related volunteers
  • Assists in the development of partnerships with new school districts for the Interscholastic Unified Sports program

Qualifications:

  • Bachelor degree or equivalent in Sports Management, Physical Education, or related field
  • Previous experience in organized sports events highly desired
  • Experience in working with or serving as a volunteer, and/or a background in Special Olympics preferred
  • Excellent oral and written communication skills
  • Physical ability to be able to lift up to 50 lbs.

Minimum Requirements:

  • Flexible schedule to include work nights and weekends along with overnight travel
  • Fully able to travel extensively
  • Minimum 40 hours per week

 

APPLICATION INSTRUCTIONS: Submit an application package consisting of a letter of interest, resume, salary history, references, and salary requirements to: This email address is being protected from spambots. You need JavaScript enabled to view it. or Special Olympics PA, 2570 Blvd. of the Generals, Ste. 124, Norristown, PA 19403.

Deadline to submit: Friday, August 25, 2017

No phone calls will be accepted.

Communications from recruiters will not receive a response.

 

 

APPLICATION INSTRUCTIONS: Submit an application package consisting of a letter of interest, resume, salary history, references, and salary requirements to: This email address is being protected from spambots. You need JavaScript enabled to view it. or Special Olympics PA, 2570 Blvd. of the Generals, Ste. 124, Norristown, PA 19403.

Deadline to submit: Friday, August 25, 2017

No phone calls will be accepted.

Communications from recruiters will not receive a response.

                                                                           EEO/M/V/H/V


ORGANIZATION DESCRIPTION

Special Olympics Pennsylvania provides year-round sports training and competition in a variety of Olympic-type sports for children and adults (age 8-80) with intellectual disabilities. All training and competition opportunities are provided free of charge to athletes, enabling everyone to experience the benefits of Special Olympics that extend well beyond the playing field. The athletes of Special Olympics -- nearly 20,000 strong in Pennsylvania -- are constant reminders of all that is right with the human spirit. Pennsylvania is the 7th largest program and one of the strongest Special Olympics programs in the United States. For more information about how SOPA inspires greatness, visit www.specialolympicspa.org.